§ Mr. Burstow
To ask the Secretary of State for the Home Department what the procedure is relating to the production of documents at a police station within seven days of being stopped in a motor vehicle; and whether a receipt or NCR copy should be provided on production of an HORT2 form. 
§ Mr. Denham
[holding answer 10 June 2002]Police officers are entitled under the Road Traffic Act 1988 to require motorists to produce a range of driver and vehicle related documents for inspection. A motorist failing to produce such documents on request is guilty of an offence, unless he produces them at a police station of his nomination within seven days.
If any of the required documents cannot be made available at the time of the police request, the motorist is issued with a form HORT 1. This formally notifies him that within the specified time he must present the documents at a police station of his choice, which is recorded on the form.
The HORT 1 is in two parts. The top copy is issued to the driver, the bottom is retained within the issuing force to monitor and control the subsequent presentation of the documents. Upon their presentation, staff at the nominated police station inspect them and record the necessary details on a two part document known as the HORT 2. One part of the HORT 2 is then retained by the nominated police station and the second part sent to the originating police force so that they can verify compliance with the original request.
The HORT system has no statutory basis. It is operated by the police for administrative convenience without any direct Government involvement. In 1996 an Association of Chief Police Officers Working Group considered whether the system should include the issue of a receipt for documents produced. The Group unanimously concluded that the costs incurred would far exceed any benefit.